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What Does It Cost to Live Stream a Conference in Phoenix?

Whether you’re organizing a corporate meeting, a large conference, or an important keynote speech, live streaming ensures your message reaches a broader audience. But how much does it cost to live stream a conference? Aside from covering a conference with photos and video, DeCarlo Media can help with conference live streaming services in Phoenix, Arizona. As with any production, there are many variables to consider. This article will help you understand the costs involved and guide you to the right package for your next live event.

1. Equipment Rental Costs

The first thing to consider is the cost of equipment. Depending on the size and complexity of the event, you’ll need various types of cameras, microphones, video switchers, and more.

  • Cameras: You’ll need between 2 and 4 high-quality PTZ cameras or camcorders. Each camera typically costs $250 to $450 per day to rent. If you choose 4K cameras, the cost may double and could also impact other equipment needs.
  • Video Switcher: A video switcher, along with the components to stream online, will cost between $450 and $900 per day.
  • Microphones and Audio Equipment: Wireless microphones and audio mixers range from $300 to $600 per day. Often, this part is handled by the venue’s AV team, and costs will depend on the location and time of year.
  • Lighting and Miscellaneous Equipment: Another aspect usually managed by a hotel or third-party provider, lighting costs for a well-lit live event range from $500 to $800 per day.

Altogether, equipment rental costs for a medium-sized event typically range from $2,500 to $5,000 per day.

2. Labor Costs

In addition to equipment, you’ll need skilled professionals to operate the gear and ensure your live stream is smooth and error-free. In live event production, there is no room for mistakes.

  • Camera Operators: PTZ cameras (also known as robo-cams) allow a single operator to capture multiple angles. If additional operators are required, rates range from $450 to $650 per day per operator.
  • Technical Director: This person oversees switching between camera angles and managing the stream. Their services cost between $500 and $1,000 per day.
  • Audio Engineer: To ensure top-notch sound quality, audio engineers charge around $400 to $800 per day. In many cases, the venue’s AV team handles audio, with pricing set by the hotel or location.
  • Streaming Engineer: A streaming specialist ensures your live stream runs smoothly online, charging $400 to $800 per day.

Labor costs typically range from $2,500 to $5,000 per day, depending on the complexity of the event and the crew’s experience.

3. Additional Costs

Other potential costs include:

  • Internet Setup: You may need additional internet support, such as a bonded 4G/5G device. This can cost $100 to $300 per day.
  • Travel: If equipment or crew need to be transported, travel fees can range from $800 to $2,000, depending on distance and logistics.

Setup and Teardown: Some companies charge for the setup and teardown of equipment, which can add another 10-20% to the overall labor costs.

     

     

    What Does It All Add Up To?

    There isn’t a single number anyone can give for the cost of recording or streaming a live conference because there are several variables to consider. However, the following numbers represent the types of events DeCarlo Media typically handles:

    • For a basic conference live streaming setup, the cost is around $3,850 per day, including equipment and labor.
    • A mid-range setup with higher-quality equipment and an experienced crew will range between $5,000 and $7,500 per day.
    • If your event requires premium equipment and a large crew, expect to pay $8,000 to $11,000 or more per day.

    These costs are in addition to any fees charged by the hotel or venue.

    Tailored Solutions for Phoenix Conference Live Streaming

    DeCarlo Media offers customized solutions for live streaming small and medium-sized conferences and live events in Phoenix, Arizona. We use top-of-the-line equipment and experienced professionals to ensure your live stream is both smooth and engaging. Our team also provides conference photography and video services, capturing every important moment for you and your audience. A full day of photo and video coverage, with a 2-minute recap edit, costs an average of $2,400.

    Free Consultation.

    The live event world can be very confusing if it’s something your company has not done before. There are many questions that need to be answered before you can get a final quote. Because of that, it is important to be guided by an experienced team to help you choose a package that is right for you. We are here to help you navigate this often complicated world and make sure you get the most out of your investment.

    If you are ready to make your next live event a success, reach out to DeCarlo Media for more information on conference live streaming. Call 480.200.0630 today for a free consultation or to discuss your next project with our team of experts.

    Let us help you share your conference with the world!